Purpose: This policy explains the conditions in which HP permits visitors on the school campus in accordance with A.R.S § 15-184. In addition to the direction stated in this policy, compliance with state and federal law is required. Under no circumstances may any individual who does not possess an IVP Fingerprint Clearance Card be permitted to be alone with a student unless the visitor is the parent or legal guardian of the student.
Procedure: All approved visitors are required to: (1) Sign in at the front office; (2) Present a photo ID, (3) Wear a visitor’s guest pass; (4) Visit only those rooms/areas approved by School Administration, (5) Sign out at the front office when leaving the campus.
Parents of Enrolled Students: Parents of students enrolled at Highland Prep West may request to visit, tour, or observe their child’s classroom (a “campus visit”), subject to the following parameters:
- All campus visit requests must be received by the school at least 2 academic days in advance of the proposed visit, provided that the school, in its sole discretion, may waive the 2 academic day advance notice requirement on a case-by-case basis.
- Campus visit requests will be reviewed and approved by School Administration, provided the visit will not threaten to interfere with the physical, intellectual, social, or emotional health and/or safety of students and staff.
- Visitors are not permitted to tour or observe classrooms during designated blackout dates which includes, but is not limited to: State and National assessment testing, Beginning or End of Course testing periods, mid-terms, and final exams.
All visitors and observers are expected to be respectful of the learning environment and shall avoid interacting with students or staff during classroom observations. Visitors are prohibited from assisting students with their work. During any approved campus visit, parents will be subject to all policies applicable to campus visitors generally, including safety requirements for providing identification, signing in and out of the campus, and if applicable, being accompanied by school staff.
Parents of Potential Students. Parents or guardians who wish to enroll their children at HPW are encouraged and permitted to visit, tour, and observe HPW classrooms; subject to the same parameters set forth above for parents of enrolled students. In addition, parents of potential students will be required to be accompanied at all times during any campus visit by School Administration.
Guest Presenters/Instructors. School Administration may approve, as appropriate, guests to visit the classroom to support relevant student learning objectives. Presenters should stay on topic and avoid controversial and/or unrelated topics and material.
Other Individuals. Other individuals wishing to visit a classroom must demonstrate an appropriate objective and be approved by School Administration. Individuals must be accompanied by School Administration at all times during their visit.
Scheduling. Approved campus visits will be scheduled at a mutually convenient time for the school and the parents, and may be limited to a specific time frame, at the school’s discretion.
Health and Safety Parameters. Tours, visits, and observations shall not be permitted when a visit, tour, or observation threatens the health and safety of HPW pupils and staff.
Parent Behavioral Expectations. HPW is committed to creating and maintaining a learning atmosphere where children feel safe and are free from outside distractions. During any campus visit, visitors should dress conservatively, avoid profanity, and conduct themselves in a professional and collaborative manner with HPW staff and students. Disruptive behavior will not be permitted.
Consistent with this expectation, parents/visitors that fail to meet these standards will be asked to leave the campus. Those who consistently interfere with the learning environment may be banned from visiting the campus pursuant to A.R.S. §13-2911. Visitors will not be permitted to take pictures, record video, or record audio unless they have written permission from the School Principal.